The organiser of the Smart Energy Conference & Exhibition is the Australian Solar Energy Society Limited t/a Smart Energy Council.
Any supplier is eligible to apply for participation. Exhibitors are expected to offer professional and attractive exhibits, share in the promotion of the Event to ensure the best attendance, and to reflect positive outcomes on the organisers, all Exhibitors/ Partners, and all attendees.
Exhibitors who also book a Partnership for the event will be assigned prominent positions on the exhibition floor plan. All other applications will be processed separately and booths will be assigned according to the date the application form is received.
EXHIBIT/PARTNER FEES
The Exhibitor/Partner will pay the organiser the total amount of their elected booth option in the manner set out overleaf.
EXHIBITORS’/PARTNERS’ LIABILITIES
Every Exhibitor/Partner must comply with all applicable federal and state laws. By becoming an Exhibitor/Partner you agree to indemnify and hold blameless the organiser in respect of any claim for any loss or damage of any kind arising out of the breach of such laws during or in conjunction with the event.
Every Exhibitor/Partner agrees to comply with applicable laws and venue policy relating to capacity and physical distancing.
The organiser will not be liable for the negligence of any Exhibitors/Partner prior, during or following the event. By becoming an Exhibitor/Partner you agree to indemnify and hold blameless the organiser in respect of any claim for loss or damage of any kind arising out of or in conjunction with the event.
By becoming an Exhibitor/Partner you agree to indemnify the organiser against all liability with respect to any action taken against the organiser concerning the distribution of samples and other goods. This includes products that may be sold or given away for free. The organiser is indemnified of any liability to compromise or settle any such claims, including legal costs, expenses, compensation costs, and disbursements paid by the organiser on the advice of Counsel, or orders of the Court.
Notwithstanding the indemnity hereby given, the Exhibitor/Partner undertakes to arrange appropriate third-party liability insurance. Where there is more than one Exhibitor/Partner occupying a space, their liability will be joint and several.
INSURANCE/SECURITY CANCELLATIONS
The organiser is not liable in any respect to any Exhibitor/Partner should the event be cancelled, rescheduled or relocated for any reason. The organiser or presenters may postpone or amend the time for the holding of the exhibition and will not be liable for any loss occasioned. This right will be exercised only where circumstances arise to make it necessary.
In the case of postponement, the organiser will credit the full value of the amount paid by the Exhibitors/Partners to them. In case of cancellation, the organiser will give a full refund of the total amount paid by the Exhibitors/Partners, excluding the 10% non- refundable deposit.
In the event that an Exhibitor/Partner cancels, cancellation must be made in writing and sent to sharon@smartenergy.org.au. Upon an Exhibitor/Partner cancellation the organiser will refund 50% of total amount if notification is received 90 days prior to the event date. No refunds will be made available after this date. The 10% deposit is non-refundable.
SERVICES, SET-UP & DISMANTLING
Exhibits must be set up, packed down and removed according to the times stated by the organiser’s schedule included in the Event’s Exhibitor Manual. Exhibitors/Partners agree to keep their booths open during published hours and are not to dismantle booths until after closing time and according to the organiser’s move-in/move-out schedule. Exhibitors/Partners are cautioned to assure the safety of small valuable items when not in attendance at their Exhibit booths, the organiser accepts no liability for lost or stolen items.
STORAGE/CLEANING
No storage space is provided. All cartons and boxes are to be removed before the Event opens. Exhibitors/Partners must keep booths clean, safe and tidy at all times; Exhibitors/Partners must not spread displays out to aisles and non-designated areas. Exhibitors/Partners are required to keep their booths clean per the NSW Governments COVID-19 cleaning standards.
PRIVACY
In registering for this Event relevant details will be incorporated into an Exhibitor/Partner list and made available to parties directly related to the exhibition. This information may also be added to a database for future exhibitions. Please contact the organiser if you do not want your details to be added to this database.
GENERAL
All Exhibitors/Partners and their representatives, employees, contractors, subcontractors and attending guests will comply with these conditions, and the rules and regulations stipulated by the organiser and/or the venue, and all applicable state and federal laws. The organiser reserves the right to prohibit or reject any Exhibitor/Partner or their representative, employee, contractor, subcontractor or guest in the case of a failure to comply with this provision.
All Exhibitors/Partners and their representatives, employees, contractors, subcontractors and attending guests agree to dress in professional and appropriate business attire for the duration of the Event. All Exhibitors/Partners and their representatives, employees, contractors, subcontractors and attending guests agree to boycott he event if displaying any symptoms relating to COVID-19.
The SEC advises that all Exhibitors/Partners and their representatives, employees, contractors, subcontractors and attending guests regularly check the NSW Governments website for current public health advice.
All Exhibitors/Partners agree to conduct their activities in a professional and business-like manner. All Exhibitors/Partners agree to act only from their allocated stand and only throughout the duration of the Event.
All Exhibitors/Partners agree to pay the applicable amount in Australian dollars, as indicated on the accompanying pages and any applicable GST within 7 days of receipt of tax invoices.
In the event of non-payment of any fees due pursuant to the attached schedule or in the event of a breach of any condition on the part of any Exhibitor/Partner, all fees paid hereunder will be absolutely forfeited at the organiser’s discretion. The Exhibitor/ Partner will have no right to occupy any space allocated and will have no claim against the organiser.
In the event of forfeiture for any reason the Exhibitor/Partner will not be released from any liability pursuant to these conditions.
Neither the organiser nor the exhibition venue will be held responsible for the safety of any Exhibitor/Partner or the property of any Exhibitor/Partner or associated person. This includes the loss, damage, or destruction of property; by theft, fire or any other cause; or for any loss or damage sustained by the Exhibitor/Partner by reason of any defect in the building caused by fire, storm, tempest, lightning, national emergency, war, labour disputes, strikes, lockouts, civil disturbances, explosion, inevitable accident, force majeure, or any other cause not within the control of the organiser. Neither the organiser nor the exhibition venue will be held responsible for any loss or damage occasioned, if by reason of happenings of any such event the opening of the event is prevented, postponed, delayed or abandoned; or if the building becomes wholly or partially unavailable for the holding of the event.
The Exhibitor/Partner agrees and undertakes to ensure in their full replacement value the contents of their stand and all associated equipment and materials.
The organisers may, in the event of an unforeseen circumstance which render it necessary, mend or alter the location of the stand allocated to the Exhibitor/Partner. In these circumstances he Exhibitor /Partner must agree to any alteration to the site or the space reallocation by the organiser.
Exhibitors/Partners are responsible for the safety and security of their products, display and stand. During the move in and out period, material should not be left unattended at any time. Whilst every care will be taken by the organiser to ensure the safety of the event, no responsibility will be accepted for loss of any kind. All Exhibitors/Partners are to insure against public liability, theft and other damages. The Organiser will not be held responsible for any loss or damage to any product exhibited. The Exhibitor/Partner will be responsible for any damage to the walls or the floor of the venue.